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3/5/2008 POSITION DESCRIPTION
Bookkeeper
POSITION CONCEPT
The purpose of the Bookkeeper is to keep accurate records of monies coming into and going out from the company.
The Bookkeeper reports to the Chief Financial Officer and supervises no one.
POSITION GUIDELINE
There are eight basic task responsibilities as part of this position. They are:
- Paying invoices as they come due.
- Keeping the general ledger up to date.
- Accounting for pieces of mail and donations each day and preparing a weekly deposit.
- Corresponding with donors when there is a problem with the donation. (i.e., declined credit card, incorrect receipt, no receipt received, etc.)
- Training volunteers in and reconciliation of financial reporting for the Field Department and preparing monthly financial summaries.
- Maintaining reporting and billing accuracy for telemarketing campaigns.
- Preparing reports in various financial areas.
- Overseeing the flow of fundraising appeals, administering quality controls, writing petition and receipt letters.
In addition:
- Managing Electronic Funds Transfer program.
- Executing money transfers.
- Helping with projects assigned by the Chief Financial Officer.
- Preparing year end statements and other various receipts.
- Dispensing petty cash.
- Filing paid invoices and other documents.
The attitudes and personal characteristics demonstrated in/through this position are:
- Strict attention to detail.
- Honesty.
- Ability to communicate effectively on the phone to creditors, state leaders, and others.
- Ability to communicate in writing to creditors and others.
- Ability to communicate and interact well with fellow employees.
- Confidentiality.
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